CRS Development Teams

• July 2009 to March 2010

  Project Manager / Senior Lead Developer Ramon Achilles de Guzman

  System Architect (Database and Application) / Senior Lead Developer Ma. Olivia Lorenzo-de Guzman

  Senior Developer Karl Redrick Santos

  Part-Time Developers Jean Claude Edualino

  Peter John Francisco

  Mary Kristine Macapagal

  Jose Paolo Sy (up to Dec 2009 only)

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  CRS Redesign	Database System Architecture User Interface Data Migration
  Core CRS Framework	User and Permissions Management Common Module Features including Security Database Access Session Management
  Pre-registration Modules	Admission Temporary Accounts Creation Academic Delinquency
  Preenlistment Modules	Student Profile Updating Preenlistment Preenlistment Batch Run
  Registration Modules	Class Submission Online Advising Form 5A Printing (Advising Form) Registration Assistant (RA) Accounts Management Class Enlistment Residence Change of Matriculation Form 5 Printing (Registration Form) Cashiering
  Dormitory Modules	Online Dormitory Application Dormitory Batch Run






• April 2010 to May 2011

  Project Manager / Senior Lead Developer Ramon Achilles de Guzman

  System Architect (Database and Application) / Senior Lead Developer Ma. Olivia Lorenzo-de Guzman

  Senior Developer Karl Redrick Santos (up to Jun 2010 only)

  Part-time Junior Lead Developer Mary Kristine Macapagal

  Jean Claude Edualino (up to Oct 2010 only)

  Program Development Associate (PDA) Anne Ivy Mirasol (starting Nov 2010)

  Part-Time Developers Alegria Aclan

  Joseph Benjamin del Mundo

  Juan Salvador del Rosario

  Maxine Krizia Dimanlig

  Marie Jo-anne Mendoza

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Grades Management Modules	Grades Submission Grade Completion / Removal Grades Viewing True Copy of Grades Printing Certificate of Grades Printing Subject Crediting
  Freshman Modules	Freshman Templates Creation Freshman Block Planning Block Preenlistment Freshman Preenlistment Batch Run Freshman Documents Printing Freshman Assisted Enlistment
  SET (Student Evaluation of Teaching) Modules	SET Configuration SET Answering SET Answering Statistics SET Results Generation
  Fees Assessment Modules	Scholarship and STFAP Tagging Assessment Schemes and Fees Database Fees Assessment
  Registration Modules	Class Redistribution
  Dormitory Modules	Online Dormitory Application ver 2 Blacklist Management Real-time Dormitory Slot Assignment
  Misc Modules	Announcement Management Announcements Viewing






• June 2011 to Dec 2011

  Senior Software Development Consultants / Senior Lead Developers Ramon Achilles de Guzman

  Ma. Olivia Lorenzo-de Guzman

  Project Manager Anne Ivy Mirasol

  Lead Developer Mary Kristine Macapagal (up to Nov 2011 only)

  Full-Time Developers Arden Christopher Chan

  Alvin Ian del Rosario

  Raymund Mark Tuazon

  Part-Time Developers Joshua Castaneda

  Jon Kiefer Yap

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Grades Management Modules	Grades Viewing Enhancements
  Pre-registration Modules	Accountability and Academic Delinquency Tagging (also made available to non-academic units like the STFAP / STS Office, Loan Board, Office of Scholarships and Student Services (OSSS), Library, University Health Service) Preenlistment Enhancements
  Registration Modules	Library Clearance process streamlining Online Change of Matriculation (CoM) CoM Assessment Online Dropping Cashiering for CoM and Dropping Class Redistribution Enhancements
  Student Modules	Payment History Viewing
  Report Generation	Enrollment Statistics and Masterlists Subject Demand Grades Submission Reports Retention Rules Support (Percentage Passing and Twice-Failed Subject)
  Documentation	CRS Module and Feature List as of May 2011






• January 2012 to April 2013

  Project Managers Adrian Angeles (until Jul 2012)

  Mary Kristine Macapagal (starting Aug 2012)

  Junior Lead Developer / Lead Developer Arden Christopher Chan (starting Jan 2013)

  Full-Time Developers Alvin Ian del Rosario (extended until Jun 2013)

  Raymund Mark Tuazon (extended until Sept 2013)

  Part-Time Developers Joshua Castaneda

  Adelen Victoria Festin (started Apr 2012)

  Errol Pineda (from Jun 2012 and extended until Aug 2013)

  Jon Kiefer Yap (up to Mar 2012 only)

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  OUR Modules	Courses Database Student Exits
  Faculty Modules	Instuctor's Dashboard Student Schedules Viewing
  Misc Modules	Room Schedules Viewing Account Investigation Announcement Management Enhancements Announcements Viewing Enhancements






• May 2013 to June 2014

  Senior Software Development Consultant / Project Manager Ramon Achilles de Guzman

  Senior Software Development Consultant / System Architect Ma. Olivia Lorenzo-de Guzman

  Lead Developer Arden Christopher Chan

  Full-time Developer Daniel Yutuc (starting Aug 2013)

  Part-Time Developers Joshua Castaneda (Full-time Apr 2014 only)

  Elijah Joshua Cayabyab (Full-time starting Apr 2014)

  Adelen Victoria Festin (Full-time starting Apr 2014)

  Jon Kiefer Yap

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Records Management Modules	Online Clearance Application and Processing Transcript of Records Generation Student Disciplinary Tribunal (SDT) Case Encoding Various Student and Class Records Correction Modules Subject Crediting Enhancements
  Registration Modules	Class Delegation Block Section Management Tuition Loan Application Online LOA Application and Processing NSTP Law Compliance
  Cashiering	Cashiering ver 2 Cashiers and OR No. Management Loan Support for Cashiering
  Other OUR Modules	Scholarship Billing Generation
  Report Generation	Retention Rules Support extended to Department Level (Percentage Passing and Twice-Failed Subject) Less than X-units Passing Freshman Registration Reports
  Misc Modules	Academic Calendar
  Others	Deployment of CRS in UP Pampanga






• July 2014 to September 2014

  Senior Software Development Consultant / Project Manager Ramon Achilles de Guzman

  Senior Software Development Consultant / System Architect Ma. Olivia Lorenzo-de Guzman

  Full-Time Developers Elijah Joshua Cayabyab

  Adelen Victoria Festin

  Flor Marie Carmeli Sison

  Daniel Yutuc (extended until June 2015)

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  OUR Modules	F10 Student Jacket Tracking Certificates Medium of Instruction, Graduation
  Fees Assessment Modules	Scholarship and STFAP Tagging Enhancements
  Cashiering	Cashier ver 3 Support for Debit Cards
  Misc Modules	Web Services for ILib Accountability Tagging and University Computer Center Webmail Application UP Dependents Tagging for HRDO Events Encoding






• October 2014 to June 2017

  Full-Time Developer Daniel Yutuc

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Admission Modules	Freshman Document Submission Updated Student Directory form layout Request for F137 Batch Generation by High School
  Pre-registration Modules	Priority Tagging Batch tagging, Import from previous term, Rework Low priority Student Profile Special Needs, Insurance Beneficiary Class restrictions by Academic Cluster
  Registration Modules	Registration eligibility checks for Freshman students who have not yet submitted required documents Registration eligibility checks for AWOL students Withdrawal of Enrollment (Allow students to cancel their own enlistments post-batch run, with rules acknowledgement) Display Course Revision Year of Classes Enforce display of instructor for GE courses Updated Form 26A-1 layout Tagging as Advised
  Residence Updates	Withdrawal of Residence (to cancel residence-only registration and add class enlistments via CoM) Residence from Enrollment (to cancel class enlistments and register as Residence only via CoM)
  Grades Management Modules	Allow Grade Submission for Unpaid Enlistments
  OUR Modules	Assessment Fees Encoding Student Records Merging Enlistment of "For-Audit Only" Classes Classlist Override for Transcript Preparation Reports Permissions Management
  Student Record Modules	Display Course Credits in Grades Viewing (APE, IBE, PEPE, Credits from Other Schools) Student Exits Viewing for Units
  Misc Modules	Registration Calendar for PM TMEM Program in MSI Registration Calendar for UPSA
  Reports	Freshman Document Reports (Pending, Submitted) Student Profile Report (Masterlist, Disability and Special Needs Transaction Reports (Unpaid Form 5, Unpaid CoM, Paid CoM) Enrollment Masterlists and Statistics Reports Scholarship Statistics Reports Underloaded Students Masterlist Dropping Masterlist LOA Reports (Masterlist, Return from LOA) Grade Reports (Lapsed Completion/Removal, Pending Completion/Removal, Failing Grades, Percentage Passing, Honorific Scholars, RGEP Passed/Taken) Accountability and Academic Delinquency Masterlist OUR Reports (Assessments, Admission Slips, Certificates) NSTP Reports Class Offering Reports (Average Size, Fail Rates)






• July 2017 to June 2018

  Senior Lead Developer Anne Ivy Mirasol

  Full-Time Developer Daniel Yutuc

  Part-Time Developers Elijah Joshua Cayabyab up to Dec 2017

  Adelen Victoria Festin up to Dec 2017

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Online Waitlisting	Waitlisting Mode for Preenlistment Module Waitlist Demand Report
  RA 10931 Modules	RA 10931 Tagging Form 5 and Form 26A updates to reflect amount credited to RA 10931 RA 10931 Beneficiary Masterlist report RA 10931 Billing Module for preparing bulk documents ID Fee Form 5 Payment Tagging (for OUR Staff)
  Registration Modules	Advised Classes
  Student Record Modules	Per-program and Overall GWA in Grades Viewing
  Core CRS Framework	Version upgrade and compatibility updates Office Open XML Workbook (.xlsx) format for reports and other downloadables
  Faculty Service Record (FSR)	FSR Encoding (for faculty) FSR Management (for units) Administrative Load Credits (ALC)
  Misc Modules	Student Deficiencies (Unsettled Transactions) display in Student Homepage Student Profile Viewing (for units) UVLe Integration for syncing CRS classes and enlisted students to UVLe Form Signatories based on ALC data
  Reports	Degree Conferments Report GE Enlistment Statistics Active Faculty Masterlist SET Summary Report Freshman Advance Registration Statistics Residence Masterlist






• July 2018 to June 2021

  Senior Software Development Consultant / Project Manager Ramon Achilles de Guzman

  Senior Software Development Consultant / System Architect Ma. Olivia Lorenzo-de Guzman

  Full-Time Developers Anne Ivy Mirasol (up to Jun 2019)

  Daniel Yutuc

  Part-Time Developers Pauline Ocampo (Sep 2018 to Jun 2019)

  Luis Flores (Sep 2018 to Jun 2019)

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Curriculum Modules	Curriculum Schedule Encoding Course Group Rule Definition Curriculum Restriction Footnote Rule Definition Curriculum Evaluation Script Curriculum Checklist (for SREs and Students) Subject Substitution Encoding Auto-Substitution of Courses Taken (as accepted by Departments and Colleges) Subject Crediting Subject Prerequisite Re-design and Migration of existing prerequisite data to the new design Review and Correction of Encoded Curriculum Data and Rules (for pre-2018 Undergraduate and Graduate programs
  Online CRS Modules (non-F2F features deployed during the Covid Pandemic)	Survey feature attached to Student Profile module (ex. Survey for Remote Learning) Survey Response Report Generation (for Class Instructors and Unit Heads) Student Registration (consolidated Waitlist mode and other non-preenlistment features found in Preenlistment module) Class Messaging (to allow instructors to give announcements to their students) Online Queueing for Advising, Post-Advising, Assessment, Scholarship Tagging Settlement of Outstanding Transactions (support remote payment via e-wallets or bank transfers) Online Cashier Payment Validation
  OUR Modules	Support for "Opt Out" in line w/ RA 10931 Integrated Change Mat Transactions for CHED Billing Tagging of unpaid APE, TDT, PEPE applicant, transferee fees and billing under RA 10931 RA 10931 add'l fields encoding (such as Learners's Reference No.(LRN) and "Are you the first...?") Scholarship History NSTP Serial Number in TOR Late Payment Management (for setting individual payment deadlines for approved appeals)
  Form 5 Updates	Breakdown of fees according to RA 10931 Auto-tag of "PAID" for students w/ zero tuition
  Misc Modules	Integrated CRS login with Google Authentication service including support modules used by UPCC and OUR AISS Replace RA Accounts Management with RA Role Assignment (restrict assignment to accounts with Google Authentication enabled) Service API Framework including support for User Consent (users provide consent before personal and private data are accessed by external applications via APIs) Affixed Change of Name w/ Date of Effectivity (fix TORs affecting married female students)
  Reports	RA 10931 Student Free Tuition Availment for Colleges






• July 2021 to September 2025

  Full-Time Developer Daniel Yutuc

  
  
  

  Successfully-Deployed Modules and Other Accomplishments
  Curriculum Modules	Review and Correction of Encoded Curriculum Data and Rules (for 2018 and newer Undergraduate and Graduate programs) Prerequisite Evaluation of enlisted classes (limited availability to OUR staff)
  Pre-registration Modules	Gender Identity and/or Expression (GIE) support (Allow students to declare lived name and preferred pronoun in their Student Profile, and allow units and instructors to see it in class lists and reports)
  Registration Modules	Online Underloading Declaration and Acknowledgement Bridge Program Tagging
  Assessment and Payment Modules	Online Payment Slip Viewing (for Accounting and Unit staff) Replace Registration Fee with Residence Fee for students enrolling in Residence Prevent unintentional RA 10931 beneficiary import or batch tagging for a student if availment has ran out (with intentional, individual tagging allowed to accommodate appeals)
  First Time Jobseekers Assistance Act (RA 11261) Modules	Enable declaration of RA 11261 availment in Online Clearance Application RA 11261 Availment Tagging for OUR Staff
  SCEE (Student Course Effectiveness Evaluation) Modules	SCEE Questionnaire Viewing SCEE Answering SCEE Results
  Core CRS Framework	Version upgrade and compatibility updates
  Web Services	Version upgrade and compatibility updates Web Service for ATIN Web Service for SIKAP Web Service for Dormitoryo
  OUR Modules	Harmonized TOR formatting Certificates (Weighted Average Grade, Enrollment, Transfer Credentials) LOAs of Transfer Students from Previous School
  Misc Modules	Use Google Authentication as the primary login method Grade Submission import from UVLe integration Default expiration for temporary student accounts
  Cashiering	Cashier ver 4 Support for In-person Payment Slip Validation Stand-alone executable
  Reports	SET Summary for new SET Grade Masterlist Report Unified Student Profile Report Degree Program Reports (List, enrollment satistics, grade statistics) Scholarship Masterlist Foreign Student Masterlist VAAS Masterlist

Acknowledgements

First and foremost, we would like to express our deepest gratitude to Dr. Roel Ocampo. The team feels heavily indebted to Sir Roel for everything that he has done to make our work feel a lot lighter and much more fulfilling to do. He gave us full autonomy not just in the modules that we developed but also in the means that we developed them (including how we chose new members for the team, how we conducted interviews with stakeholders, and even what day and time we chose to come work in the office). As director of the UP Computer Center, he made sure that the network operations would be able to support the performance requirements of the CRS, which greatly contributed to the successful launch of our modules. He never doubted that we would be able deliver each and every module that we promised and exerted his best efforts to shield us from any disruptions that would slow us down. And when anybody dared to bring us down, Sir Roel never hesitated to literally fight for us!

For inspiration and guidance, the team always looked to Prof. Emeritus Evangel Quiwa. As our professor in college, he always set very high standards for his students to measure up to. As college secretary of the College of Engineering, he made sure that rules were being strictly implemented. As such, he gave a lot of inputs into the development of the CRS modules, especially as he was also a member of the CRS Advisory Committee. Prof. Quiwa's selfless dedication to serve the University has taught us one thing: that the ultimate reward for service is the satisfaction of having been able to serve well.

Among the many stakeholders of the CRS, the team never closely collaborated with anybody more than with Ms. Amelita Jorda. Whenever we needed to interview her staff at the OUR, Ate Amy made sure that everybody accommodated us until we were satisfied. Whenever we needed to disseminate important announcements or setup meetings with college secretaries and staff, she would immediately prepare the necessary memos and made sure that the proper recipients got them. Whenever we got stumped and needed to resolve important issues, she would readily make time to have an in-depth discussion with us until everything was cleared up and we could already proceed. And she did everything without delay. Such efficiency and effectiveness not only made Ate Amy an excellent section chief of the Admission and Registration Section of the OUR but also a key partner of the CRS team especially as we were developing the modules at our most aggressive pace.

To be able to proceed smoothly with the computerization of registration and student records management, the team needed to introduce major modifications in the processes. Thanks to the forward-looking University Registrars, Dr. Pamela Constantino and Dr. Evangeline Amor, we never had to struggle so much to persuade the stakeholders to adapt to the new procedures. Both Ma'am Pam and Ma'am Vangie were very supportive with the changes that we introduced and made sure that everyone complied. Their endorsement made us feel that our work was valued and appreciated. And for that, we would, in turn, like to express our appreciation.

Even though the CRS Advisory Committee ceased to convene a few years ago, the team still felt the support of the members all throughout the years. Hence, we would also like to thank Dr. Luis Sison, Dr. Lorna Paredes, and Prof. Edgardo Atanacio for their encouragement, endorsement, and some valuable advice.

The development team alone would never be able to pull off a smooth deployment of the modules. Somebody had to take care of the servers and the network operations. Thanks to our dynamic system administrator, Mr. Ralph Jonathan Ignacio, we never had to concern ourselves with the other technical details that were beyond our expertise. Jerix collaborated closely with the very accommodating UP Computer Center Network Operations Staff to ensure 100% server availability (not only for the live servers, but for the test and backup servers as well). They also closely monitored the performance of the network especially during the peak periods, alerted us of impending hardware failures and security threats, and made sure that things still ran smoothly during and after power failures. During the very busy registration period, the UPCC DilNet volunteers very willingly lent their services to setup the computer terminals for the cashiers and the enlistment centers at the OUR. And no need to worry, even though the CRS development team has ceased to develop new modules, Jerix and the UPCC people are, until the present, still taking care that the CRS operations run without technical hitches.

Aside from the technical support provided by the UPCC, CRS also depended heavily on the operational support which was (and is still being) provided by the CRS Support Staff. From the group that was assembled at the original CRS office at the UP Computer Center to the group that now resides at the OUR, the members of the support staff were (and still are) very committed to making sure that the procedures instituted through the CRS were being followed. They patiently explained the step-by-step of how the modules should be used, directed the students where to go when doing CRS-related transactions with the different units, encoded corrections in the students' records, and answered the queries posted at the CRS Facebook group. Because of their efforts, we were able keep our focus on the development of the modules since we never had to be bothered by the numerous CRS users who needed assistance.

Not only were we able to acquire the endorsements of the University Registrars, we were also very fortunate to have administrators from the different academic units (Colleges, Schools, Institutes, Departments) who willingly embraced the many changes introduced by the CRS. We are very grateful to the College Secretaries and other Unit Heads who made our job easier not only by showing their support but also by offering their useful inputs as we worked on the different modules to help serve their constituents better.

The Office of the University Registrar is definitely the center of CRS operations and, therefore, the main source of information for the team whenever we did our requirements analysis for the different modules. For the generous cooperation and kind accommodation, we would like to thank the Staff of the following OUR Sections: Admission and Registration, Records Management and Appraisal, Transcript of Records, Publications and UC Secretariat, and Administration.

For making the registration activities much more organized and for implementing the CRS procedures, we would also like to express our appreciation to the Staff and the Registration Assistants of the different Colleges, Schools, Institutes, and Departments.

Of course, the registration transactions not only involved the academic units but other non-academic offices as well. For helping us create the modules for their particular offices, we would like to thank the Staff of the Cash and Accounting Offices, the Administrators and Staff of the Office of Scholarships and Student Services (OSSS), the Administrators and Staff of the Office of Student Housing (OSH), the Librarians of the different unit libraries, and the iLib Personnel.

As for the UP Pampanga deployment, the Staff and Administration made us feel their enthusiasm to adopt the system through their efforts to learn and implement the new procedures. We also appreciate how they made our travel and stay easier by providing comfortable transportation and the generous servings of lunch and merienda.

Aside from the many people who supported and helped us, the team was also very fortunate to have people who took care of the other little things that we needed. For handling our contracts and other papers, for making sure that our work area was conducive for work, for making the arrangements when we had to travel, for arranging the meetings with important stakeholders, and for getting us merienda during very important team meetings, we would like to thank Ate Medy (Ms. Remedios Gabriel of the UPCC) and Ate Rowie (Ms. Rowena Esclanda of the OUR).

We also felt very lucky to have the support of some special people:

• Former Chancellor, Dr. Sergio Cao
• Former VC for Academic Affairs, Dr. Ronald Banzon
• Former Assistant Registrar, Prof. Heidi Abad
• Former Assistant Registrar, Prof. Rosella Torrecampo
• Former Director of the OSH, Dr. Ruby Alcantara
• Prof. Niel Kenneth Jamandre
• Prof. Ronald Aaron Po
• Prof. Excelsa Tongson

Their encouragement and show of approval made us feel happy with our work and contented that we had done very well. Our sincerest appreciation.

Finally, we would like to thank all the users of the CRS (students, faculty members, administrators, and staff) for making the system work through your compliance, cooperation, and gracious assistance. It has been a wonderful experience serving you all!